HR Compliance
HR COMPLIANCE
Federal and state employment law is changing faster than ever. KeyHR's compliance team monitors all 50 states and keeps your business protected — so you never have to.
Employment law compliance is one of the most significant and underestimated risks facing small businesses today. The DOL, IRS, EEOC, and state labor agencies collectively assess billions of dollars in penalties against small businesses annually — most of them for violations the business owner didn't know were happening. KeyHR's HR compliance services transfer that risk from your business to ours.
Comprehensive Federal Compliance Coverage
KeyHR's compliance team maintains expertise across the full spectrum of federal employment law:
- Fair Labor Standards Act (FLSA): Overtime calculations, exempt/non-exempt classification, minimum wage compliance, tip credit rules, and child labor provisions
- Affordable Care Act (ACA): Applicable Large Employer determination, minimum essential coverage requirements, affordability calculations, and 1094-C/1095-C filing
- Family and Medical Leave Act (FMLA): Eligibility determination, leave administration, intermittent leave management, and return-to-work coordination
- Americans with Disabilities Act (ADA): Reasonable accommodation processes, interactive dialogue documentation, and job description compliance
- Equal Employment Opportunity (EEO): Anti-discrimination policies, harassment prevention, EEO-1 reporting, and investigation procedures
- COBRA: Qualifying event notification, election period management, and premium collection
All-50-States Monitoring
Federal law sets the floor — many states have significantly more stringent requirements. KeyHR monitors legislative and regulatory changes in all 50 states and proactively updates client policies, handbooks, and procedures before effective dates.
State-specific compliance areas we track include:
- State minimum wage increases (30+ states above federal minimum)
- Paid family and medical leave programs (14 states + D.C.)
- Paid sick leave requirements (dozens of states and municipalities)
- Pay transparency and salary history ban laws
- Non-compete enforceability restrictions
- Final paycheck timing requirements
- State-specific anti-discrimination protections
- Ban-the-box and fair chance hiring laws
Employee Handbook Development and Maintenance
A current, legally compliant employee handbook is one of the most important risk management tools a business can have. It establishes clear expectations, provides a defense against employment claims, and demonstrates good-faith compliance efforts.
KeyHR develops and maintains employee handbooks for all clients, including:
- At-will employment statements compliant with state law
- Anti-harassment and anti-discrimination policies
- Leave policies (FMLA, state leave, PTO, sick leave)
- Social media, confidentiality, and technology use policies
- Drug and alcohol testing policies
- Workplace safety policies and OSHA compliance
- Remote work and flexible schedule policies
When laws change, we update your handbook automatically — no action required on your part.
I-9 and E-Verify Compliance
Form I-9 employment eligibility verification is required for every employee hired after November 6, 1986. ICE audits have increased significantly in recent years, and penalties for I-9 violations range from $281 to $27,894 per violation depending on severity and intent.
KeyHR provides I-9 compliance support including proper document acceptance guidance, re-verification tracking for employees with temporary work authorization, and E-Verify integration for clients who require or prefer electronic employment eligibility verification.
WHAT'S INCLUDED
- Dedicated HR compliance specialists monitoring all 50 states
- Proactive policy updates before legislative effective dates
- Employee handbook development and ongoing maintenance
- FLSA classification analysis and overtime compliance
- ACA reporting and compliance management
- FMLA administration and leave management
- I-9 compliance support and E-Verify integration
- EEO policy development and anti-harassment training
- COBRA administration and notification management
- State-specific leave law compliance (paid sick, PFML)
- Employment practices guidance and HR consultation
- Unemployment insurance claims management
FREQUENTLY ASKED QUESTIONS
How does KeyHR stay current with employment law changes?
Our compliance team includes certified HR professionals (PHR, SPHR) and employment law specialists who monitor federal and state legislative and regulatory activity daily. We subscribe to legal update services, participate in NAPEO compliance working groups, and maintain relationships with employment law attorneys in key states.
What happens if my business faces an employment law audit or claim?
KeyHR provides guidance and documentation support for employment law audits and claims. As your co-employer, we share responsibility for employment practices compliance and work alongside you to respond to agency inquiries and resolve claims.
Can KeyHR help with multi-state compliance?
Yes — multi-state compliance is one of our core strengths. We monitor employment law in all 50 states and maintain state-specific policy templates and compliance calendars for every jurisdiction where our clients have employees.
Does KeyHR provide HR compliance training for managers?
Yes. KeyHR offers manager training on harassment prevention, ADA accommodation processes, FMLA administration, and other compliance-sensitive topics. Training can be delivered online through the Enwage platform or in person for larger groups.
How does the PEO model affect my compliance liability?
In a PEO co-employment relationship, compliance responsibility is shared between KeyHR and your business. KeyHR assumes responsibility for payroll tax compliance, ACA reporting, and the HR practices we implement. You retain responsibility for day-to-day employment decisions and workplace safety.
STOP WORRYING ABOUT COMPLIANCE
KeyHR's compliance team monitors all 50 states so you don't have to. Get a free compliance review and see where your business stands.